Good morning,
Below are the Estimated Quantity Sheets/Information Sheets (EQS/IS) for the upcoming MCCPC Spring bids. If you plan to use any of the contracts listed below, please be sure to fill out the appropriate ESQ or IS and return it to us by the deadline (February 18, 2025). Please forward this email to anyone within your organization who purchases from our contracts. REMINDER : If multiple people within your organization fill out the forms, please designate one person that can compile the numbers and forward ONE EQS/IS to us for each contract you plan on using.
The contracts coming up for bid are:
#10: Lumber, Insulation, Hardware, Paint and Paint Supplies (NO EQS)
#20-B: Sporting Goods – 20-B_eqs_2025
#25: Janitorial Supplies – 25_eqs_2025
#29: Pest Control Services (NO EQS)
#30: Office Paper Supplies – 30_eqs_2025
#35: Light Bulbs – 35_eqs_2025
#37: Traffic Signal Maintenance & Repair – 37_info_sheet_2025
#40: Personal Protection Items & Equipment for Emergency Personnel – 40_info_sheet_2025
#42: Landscaping Materials & Supplies – 42_eqs_2025
#43 Propane Gas – 43_info_sheet_2025
#47: Water Meters/Data Recorders & Radio Frequency Meter Interface Units – 47_eqs_2025
#50: Fire Department Uniforms (Purchase) – 50_eqs_2025
#52 Fire Alarms, Sprinklers, Standpipe Systems & Fire Pumps – 52_info_sheet_2025
The EQS/Info Sheets can also be found in the Member Resources page under “Estimated Quantity/Information Sheets” in the “Spring” drop-down.
Submission: Please be sure to fill in your town/entity name on the sheet where it says “MCCPC Member” and the county in which your town/entity is located. Please download and return via email to [email protected] or fax them (973-989-7076). Please do not send them via regular mail.
Please fill in your quantities as reasonably as possible – unless you absolutely plan to purchase every single item on the contract, you should NOT be filling in a quantity for every item. Also, please DO NOT give us a range for your quantity (for example, 0 – 100). Once you submit quantities, you are free to use the contract regardless of the item(s) and quantity(ies) you are purchasing. If you have any questions or need clarification, please don’t hesitate to contact us.
Remember, if quantities are not submitted and you decide after award that you want to use the contract, you will then have to contact the MCCPC and the awarded vendor(s) for written authorization. Awarded vendors are not obligated to extend pricing at that point.
From Liz Crescibene, MCCPC Administrator
Please note: we have recently had issues with a few members completing quantities for EVERY SINGLE ITEM as well as the EXACT SAME QUANTITIES for EVERY SINGLE ITEM. To protect the MCCPC and ALL MEMBERS, we reserve the right to refuse to include members’ numbers in the bid when the above or similar conditions exist. We will contact the member first to discuss but if after discussion it is clear that the numbers are unreasonable and the member refuses to change them to reflect more reasonable quantities, we will NOT include their numbers and they will have to go through the approval process after award of the bid in order to use the contract. I apologize for such drastic measures but we need to protect our members who put in the time and effort to provide reasonable numbers as well as our vendors who may be adversely affected by unreasonable estimates.
Best,
MCCPC